www.churchillhoward.com (also www.churchillhoward.co.uk) is the website of Churchill Howard Limited (“Churchill Howard”, “we”). We are committed to safeguarding the information that you provide on this website so have outlined the terms and conditions under which you may use www.churchillhoward.com (“the Website”).

If you have any questions relating to these terms, privacy or any legal aspect of www.churchillhoward.com please email info@churchillhoward.com

By using www.churchillhoward.com you are accepting and agree to be bound by the terms and conditions outlined below:
1. You agree not to post or transmit to the Website any material that contains a virus or that might interfere with the operation of the site.

2. You agree not to post or transmit to the Website any material that could infringe on any intellectual property right of any third party or that could affect Churchill Howard’s reputation.

3. You agree not to post or transmit to the Website any unlawful, defamatory, abusive, harassing, threatening, vulgar, obscene or otherwise offensive material or material which encourages any illegal activity.

4. You are responsible for ensuring that all information which you supply is true, complete, accurate, up-to-date and not misleading. likely to mislead or deceive or in breach of any applicable legislation, guidelines, regulations or codes of practice or the copyright, trade mark or other intellectual property rights of any person in any jurisdiction.

5. You agree that you will exercise caution and take care not to breach any provision of your employment contract and any other contractual obligations you have entered into in respect of your employment when using the Website.

6. Churchill Howard shall retain the right to prevent you from using the Website without any prior notice if it is deemed that you have breached any of the terms & conditions herein.

7. www.churchillhoward.com provides links to third party sites that may be of interest to you. Churchill Howard does not accept liability for the content of any other sites to which you are offered automatic links and the use of such automatic links is entirely at your own risk. Any third party sites to which the Website links to are beyond our control and we cannot accept responsibility for their content, the information they provide or any products or services that you purchase from them. Inclusion of any link is not an endorsement thereof by Churchill Howard.

8. Churchill Howard makes no representation or warranty, express or implied, regarding the completeness, accuracy, adequacy, reliability, suitability, currency or operation of www.churchillhoward.com or the information contained in the Website.

9. By using the Website you are accepting and assuming the risk that the information may be out of date, incomplete, inaccurate or may not meet your individual requirements.

10. Churchill Howard disclaims all liability arising from negligence or otherwise in relation to www.churchillhoward.com and/or in relation to any information.

11. Churchill Howard does not guarantee that an employer, or any third party who has a role in the recruitment process, will

• offer you a position or ask you for an interview
• review your information posted to www.churchillhoward.com.
• keep confidential any of your information or data provided to them

12. Churchill Howard’s usage of your personal data is governed by the terms and conditions of Churchill Howard’s Data Protection & Privacy Policy (please see below). By accepting these terms of use, you expressly consent to Churchill Howard’s usage of your information as detailed in the Data Protection & Privacy Policy.

13. A user name and password (“User Identification”) are required for registration, login and use of the site. You shall have sole responsibility for the security and proper use of your “User Identification” which must not be disclosed to anyone and shall be kept confidential at all times. You agree to notify Churchill Howard immediately if you have reason to believe that your “User Identification” has become known to someone else or is being used in an unauthorised way. Churchill Howard accepts no liability for any unauthorised or improper use of your “User Identification”.

If you do not wish to be bound by any of these terms and conditions, you should refrain from any further use of www.churchillhoward.com.

Disclaimer

1. The information on www.churchillhoward.com is subject to change without notice. Any changes will be posted to the Website, and the responsibility is with you to refer to the terms on accessing the Website. Churchill Howard accepts no liability for use of or reliance on information contained on the Website by anyone outside of England and Wales.

2. Whilst Churchill Howard has used reasonable care in compiling the Website content, it is provided for information only and should not be solely relied upon without further guidance. Churchill Howard does not accept any liability for any error or omission in relation to the content of the Website. Churchill Howard shall not be liable for any direct, indirect, incidental, special or consequential damages, claims or losses of any nature (including, but not limited to, loss of profits, direct, indirect, special or consequential damages) arising in contract, tort or otherwise from the use or inability to use the Website, or any material contained in it by you or any third party, or from any action or decision taken as a result of using the Website or any such material. You expressly agree that use of the Website is at your sole risk.

Copyright

The copyright in www.churchillhoward.com belongs to Churchill Howard and all rights are expressly reserved except with the prior written consent of Churchill Howard. The copying, reproduction, redistribution, retransmission or storage of all parts of the contents of this Website is expressly prohibited (save only that you may download and print out pages from the Website for the sole purpose of viewing for your own personal use).

Service Interruptions

Churchill Howard accepts no liability to you for any direct or indirect loss suffered, whether financial or otherwise, as a result of interruption to delivery or delays in accessing the Website, downtime or technical errors, irrespective of the cause. Neither Churchill Howard nor any of its information providers, licensors, employees or agents gives any warranty that the service will be error free or uninterrupted.

Viruses

Churchill Howard shall have no liability to you for any direct or indirect loss suffered, whether financial or otherwise, as a result of viruses transmitted via the website.

English law

The Website and the content and material on it are subject to English Law. Any disputes (of whatever nature and not limited to contractual issues) shall be subject to the exclusive jurisdiction of the English Courts under English Law. Churchill Howard reserves the right at all times to disclose any information necessary to satisfy any applicable law, regulation, legal process, police request or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, for any reason whatsoever.

Privacy Policy & Data Protection

Churchill Howard Limited (company number 07939916) is committed to protecting your privacy and safeguarding the security of any personal information provided to us by you. We strictly adhere to relevant UK legislation and ensure your information is only used for the purposes set out in this policy.

This Privacy Policy explains what we do with your personal data: how we collect, use and process your data and, in doing so, how we comply with our legal obligations. It applies to everyone whose data we come into possession of including candidates, clients, website users, suppliers, staff and referees.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (the data controller) is Churchill Howard Ltd in England and Wales Company No. 07939916 (registered office: Regent House, Bath Avenue, Wolverhampton, WV1 4EG).

We may amend this policy from time to time; the latest version will be published on our website or is available on request.

What personal data do we collect? 

Candidate data: your name, contact details, education and employment history, proofs of professional qualification, National Insurance number, right to work documentation, financial information, your referees, social media profiles and any additional information that you choose to provide us with. We may also collect, where appropriate or required, sensitive personal data related to diversity information and/or criminal convictions – for us to do this, we will require your consent.

Client data: we collect and use information about your organisation and its employees in the course of providing or offering our services to you.

Supplier data: relevant contact details of our suppliers and their employees are held so we can communicate effectively with you. If we are required to pay suppliers, we will hold their bank details.

Other: Referees / emergency contacts where collected, basic contact details will be held in order to provide safety and security for our staff, candidates and clients.

Website users: some information may be collected when you visit our website; how you use it, how frequently you visit and the times at which our site is most popular. This data is used to improve the website user experience and aid ongoing development of the site for users.

 Legal bases for processing your data

 Legitimate Interest

Article 6(1)(f) of the GDPR states that we can process your data where it is the legitimate interest of you and / or us or a third party – except where such interests are overridden by the interests or fundamental rights or freedoms of you which require protection of personal data. You may object to our processing your personal data on this basis; simply email info@churchillhoward.com stating your objection and we will contact you within 72 hours to discuss.

Our Legitimate Business Interests

Candidate data: we believe that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you and share that information with prospective employers and assess your skills and experience against our current / future vacancies. By doing so, we are acting in your, our and our clients’ legitimate interests.

Should we need to share your details in connection with crime detection, tax collection or actual / anticipated litigation, we would do so in our legitimate interests and good faith, notwithstanding our legal obligations.

Client data: we will keep records of our conversations, meetings, registered jobs and placements along with our contacts at your organization in the legitimate interests of providing the best possible service to you.

Supplier data: keeping your information such that we can pay you for services is in your and our legitimate interest.

Other: referees / emergency contacts: if we have been furnished with your contact details as a referee or emergency contact, we believe it is in both your and our legitimate interest to retain and process these details when necessary, in fulfilment of our quality service levels.

Consent:

When processing your sensitive personal information, we will obtain your specific opt-in consent outlined in Article 4(11) of the GDPR. You have to give us your consent freely, with knowledge of how your data may be processed by making a positive and affirmative action – ticking a box – to ensure this requirement is met in a clear an unambiguous way.

We will keep records of the consents that you have given.

You may withdraw your consent at anytime as easily as you have given it; by emailing info@churchillhoward.com, telephoning us on 0121 237 6300 or speaking to your consultant and asking them to retract your consent for processing.

How do we collect your personal data?

Candidate data: directly from you and / or from third parties. You may fill in our forms, register or apply to vacancies via our website or other job boards and through correspondence, oral, email or otherwise. It may also come from  interaction with us on social media platforms.

Client data: directly from you and from third parties (candidates, online / offline media)

Supplier data: we collect your data during the course of our working with you.

Other: referees’ / emergency contacts’ information will have come from a candidate / staff member. Website users’ information will be collected via cookies.

What are cookies and how do we use them?

A “cookie” is a small file stored on your computer’s hard drive when you visit our website. They are used by nearly all websites and do not harm your system. We use them to track your activity when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.

If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings.

How do we use your personal data?

Candidate data: namely, to help find you employment or other work roles that might be suitable for you. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for marketing, profiling and diversity monitoring. For some of this, we will seek your consent.

Client data: to ensure we deliver excellence in service in fulfilling our obligations to you.

Supplier data: to ensure the contractual arrangements between us can be fulfilled.

Other: referees’ / emergency contacts’ details may be used to help our candidates find suitable employment. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them. We use the personal details of emergency contacts to contact them in the case of emergency affecting their concerned party.

Who do we share your personal data with?

Candidate data: primarily we may share your information with prospective employers. We may also share your personal data with third parties assuming it is in your/our/their legitimate interest or we have obtained your specific consent for doing so.

Client data: we will share your details as part of providing a  recruitment service to you – for example, sharing a mobile telephone number in arranging a telephone interview or in the event of a candidate needing to contact you directly such as post placement with you.

Supplier data: we will not generally share your details.

Other: referees’ / emergency contacts’ information may be shared with clients who have the intention to hire for the purposes of referencing and / or third parties.

How do we safeguard your personal data?

We and our IT partners have put in place appropriate measures to prevent unauthorised access to and misuse of your personal data. For further information email info@churchillhoward.com or call us on 0121 237 6300.

How long do we keep your personal data for?

We only retain your personal data for as long as we need it for our legitimate business interests. Our current retention notice based on this is 2 years after we have ceased having meaningful contact with you or, where appropriate, the company you are working for, unless we have reason to believe that the law or other regulation requires us to retain it for longer.

How can you access / take back the personal data that you have given to us?

To exercise your rights to access / take back your data, email info@churchillhoward.com or call us on 0121 237 6300 and we will endeavor to deal with your request in a timely fashion and within the requirements of the relevant law.

• Your right to object: if we are using your data because we deem it necessary for our legitimate interests, and you do not agree, you have the right to object. We will respond to your request within 30 days.
• Your right to withdraw consent: where we have obtained your consent to process your data you may withdraw your consent at any time. This is made simple and straightforward for you: email info@churchillhoward.com or call us on 0121 237 6300.
• Data subject access request (DSAR): you have the right to ask us to confirm what information we hold about you and you may ask us to modify, update or delete that information. Once we’ve verified your identity, we’ll action your request.
• Your right to erasure:you have the right to request that we erase your personal information where there is no good reason for us continuing to process it or where you have exercised your right to object to processing.
• Your right of data portability:you have the right to request we transfer your data from us to another data controller. Should you wish to do so, simply submit your request to info@churchillhoward.com.
• Your right to lodge a complaint with the supervisory authority: you may register a complaint with the Information Commissioner’s Office either by calling them on 0303 123 1113 or email casework@ico.org.uk

Where do we store and process our personal data?

Our IT partners may have secure servers based outside the EEA, however any processing of your data will be carried out locally in the UK. We take all reasonable steps to ensure that this data is handled securely and in accordance with this privacy policy.

Information transmitted to our website via the internet is not completely secure and we cannot guarantee the security of data submitted in this way. Where we have given you a password or you have chosen one, you have responsibility to keep this confidential and not to share this with anyone.

Who is responsible for processing your data?

Churchill Howard Limited and its authorised representatives may process your data.